Effective Project Management: How to Use Analytics to Optimize Your Company's Performance
Posted: Sun Jan 26, 2025 10:16 am
Each project is the result of the joint work of many specialists. To create a standard promo site, you need to involve many employees - designers, copywriters, front-end and back-end developers. All these specialists are managed by a project manager: he sets tasks, monitors the implementation, solves problems and organizes everything so that the client receives a quality product by the appointed deadline.
But problems often arise during the work process - the developer gets sick and doesn't deliver part of the work on time, the designer is busy with higher-priority tasks on another project, and the copywriter doesn't have time to make edits from the customer. The agreed deadlines with the client are pushed back, the company's reputation falls, and salaries are delayed. These problems affect the team and fall on the shoulders of the manager. They can be solved once, twice or three times. But if this happens constantly, it means that the company has problems with project management.
In this article, we will analyze how to avoid such problems and effectively manage projects together with the co-founders of the Ukrainian IT company "Webnauts" - Oleg Frolov and Alexey Sheptura . They will tell in which cases a company needs to implement a project management system, how to use analytics to improve teamwork using the example of Webnauts, and analyze frequently encountered problems of managers.
Content
How we realized that the company needed to implement a project management system
In an ideal world, there is no need to manage anyone: employees work and organize everything themselves. The designer takes the task, makes a website layout and shows the result to the customer. The copywriter writes amazing texts that immediately reach the target audience and do not require changes. The client is happy with everything and does not change anything, and the developers are already finishing the layout and customization of the site. Everyone is happy, and the client pays millions and has no complaints.
But we don't live in a perfect world, so improper or ineffective project management means things go wrong. Often, our project managers and we, as company leaders, are faced with many typical problems:
Discrepancy between the customer’s expectations and the actual capabilities of his budget;
Difficulties with communication within the project team;
Inability to control risks associated with new project requirements or conditions;
Lack of clear management of finances, sales and orders in one place.
These problems lead to missed deadlines, budget overruns, lower quality of the final product and customer dissatisfaction. So we started looking for ways to solve the problems and came to the conclusion lithuania phone number data that a project management system could help us. Ideally, it should help better track, analyze and optimize the work of the entire company.
We suggest looking at when a company needs to implement a project management system and how it helps reduce possible risks using the example of our company Webnauts.
Spoiler: our secret is using detailed analytics inside the ERP system to optimize and control all company processes. This helps make decisions based on numbers and indicators, and not intuitively.
Did not engage in operational work planning and risk control
Operational work planning is the process of determining the steps needed to complete project tasks within the set deadlines. This requires the ability to allocate resources, set work priorities, and determine the sequence of tasks. In short, the main goal of operational planning is to use time effectively to complete work on time and without problems.
Problems arise when a manager or project manager has more than two or three complex projects at the same time. Managing such projects on your own and without additional programs is difficult and time-consuming. That is why companies choose CMS or ERP systems, but they often lack some functions. When managing projects, you have to connect third-party services, constantly switch between windows and pay for several programs at once. This leads to organizational chaos, and work planning takes more time than it might have needed initially.
We realized that the company had problems with operational planning when we noticed:
But problems often arise during the work process - the developer gets sick and doesn't deliver part of the work on time, the designer is busy with higher-priority tasks on another project, and the copywriter doesn't have time to make edits from the customer. The agreed deadlines with the client are pushed back, the company's reputation falls, and salaries are delayed. These problems affect the team and fall on the shoulders of the manager. They can be solved once, twice or three times. But if this happens constantly, it means that the company has problems with project management.
In this article, we will analyze how to avoid such problems and effectively manage projects together with the co-founders of the Ukrainian IT company "Webnauts" - Oleg Frolov and Alexey Sheptura . They will tell in which cases a company needs to implement a project management system, how to use analytics to improve teamwork using the example of Webnauts, and analyze frequently encountered problems of managers.
Content
How we realized that the company needed to implement a project management system
In an ideal world, there is no need to manage anyone: employees work and organize everything themselves. The designer takes the task, makes a website layout and shows the result to the customer. The copywriter writes amazing texts that immediately reach the target audience and do not require changes. The client is happy with everything and does not change anything, and the developers are already finishing the layout and customization of the site. Everyone is happy, and the client pays millions and has no complaints.
But we don't live in a perfect world, so improper or ineffective project management means things go wrong. Often, our project managers and we, as company leaders, are faced with many typical problems:
Discrepancy between the customer’s expectations and the actual capabilities of his budget;
Difficulties with communication within the project team;
Inability to control risks associated with new project requirements or conditions;
Lack of clear management of finances, sales and orders in one place.
These problems lead to missed deadlines, budget overruns, lower quality of the final product and customer dissatisfaction. So we started looking for ways to solve the problems and came to the conclusion lithuania phone number data that a project management system could help us. Ideally, it should help better track, analyze and optimize the work of the entire company.
We suggest looking at when a company needs to implement a project management system and how it helps reduce possible risks using the example of our company Webnauts.
Spoiler: our secret is using detailed analytics inside the ERP system to optimize and control all company processes. This helps make decisions based on numbers and indicators, and not intuitively.
Did not engage in operational work planning and risk control
Operational work planning is the process of determining the steps needed to complete project tasks within the set deadlines. This requires the ability to allocate resources, set work priorities, and determine the sequence of tasks. In short, the main goal of operational planning is to use time effectively to complete work on time and without problems.
Problems arise when a manager or project manager has more than two or three complex projects at the same time. Managing such projects on your own and without additional programs is difficult and time-consuming. That is why companies choose CMS or ERP systems, but they often lack some functions. When managing projects, you have to connect third-party services, constantly switch between windows and pay for several programs at once. This leads to organizational chaos, and work planning takes more time than it might have needed initially.
We realized that the company had problems with operational planning when we noticed: