Here are some possible options:

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In one of the companies we worked with, after introducing clear rules for expenses indicating that the company would compensate for travel expenses, accommodation, and business dinners with partners, while the employee would pay for taxis and mobile communications themselves, the total amount spent on business trips was reduced by 15%. In addition, this also significantly reduced the time it took to process travel reports.

Organization of document flow as a way to optimize accounting work
The travel policy should develop rules for submitting lithuania whatsapp phone number documents and reports, specify deadlines for submission, and offer simple and clear examples and templates. This way, the accounting department will receive all important reports on time, because the deadlines and the list will be known to employees in advance.

The introduction of clear rules for submitting documents from employees, with deadlines and templates, helps to reduce the time for processing travel reports by 30% - this is the data that one of our clients shared with us.

Accounting can work more efficiently, and costs for external audit services are reduced. Thus, transparency and timeliness of reporting improve financial control and budget planning.

How to Make Travel Policy More Effective
A good option is to develop not one universal travel policy, but to prepare subsections for different business tasks. This way you will be able to reflect the nuances that will help reduce the budget and simplify the work of employees.


Employee trips to conferences and exhibitions.
These trips are part of the company's image and PR. At the same time, accommodation costs and hotel requirements in this case can be reduced, because the employee is at the event all day (and it is reasonable to choose a hotel near the venue, by the way). Also, such trips do not require high food costs: the employee will not organize dinners with clients.

Travel for business purposes - meetings, negotiations, etc.
Such business trips are important for business development, and the costs for them will be higher: an employee can be accommodated in an expensive hotel in the city center, and the budget can include expenses for a taxi and business meetings in good restaurants.