Development, types and benefits for business

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In the first quarter of 2023 alone, the volume of documents transferred via EDI services in Russia increased by 35%, according to Kontur . This is due to the improvement of legal regulation and the desire of businesses to optimize office work. Among the key areas of development of electronic document management, the following can be highlighted:

Personnel;
Accounting;
Interaction of business with government agencies.
HR EDI is regulated by the Labor Code of the Russian Federation and allows the company to regulate relations with employees. With its help, you can quickly sign a vacation order, instructions for benin whatsapp phone number a new team member, additional agreements, mass and personal documents, etc. HR EDI will also help to systematize the personal files of specialists and store them in a convenient digital form.

Since 2018, the state has been conducting experiments with personnel electronic document management, which are aimed at improving it. In 2024, the Ministry of Labor summed up the results of the experiment and is completing the revision of the portal "work in Russia". Although KEDO is not mandatory now, this may change in the near future.

Accounting EDI — prompt signing of invoices, certificates and statements. Implementation of electronic document management in accounting helps to reduce the number of errors in reports, avoid expenses on printing and sending documents, control each financial transaction.

As for EDI for interaction between business and government agencies, it allows for faster and easier completion and sending of reports to the Federal Tax Service, Rosstat, the Financial Intelligence Service and other agencies. To use electronic document management for this purpose, a qualified EP is required, since only it has full legal force and is equivalent to a handwritten one.

The general advantages of EDI for business are convenience, saving the company's time and money, and an advantage over competitors in the "struggle" for cooperation with contractors. Many customers do not enter into agreements with organizations without EDI at all.

What is important to know
Since September 1, 2023, the conditions for issuing an electronic signature required for EDI have changed. If previously an EP was issued to a company (legal entity) or a group of persons, now the signature is issued only to an individual. And in order for an individual to act on behalf of the organization, the manager issues him a power of attorney that can be read by a computer. Now, the individual who received the signature is responsible for using the EP.